Privacy Policy
Last updated November 22, 2023 (Version 2)
This privacy notice for CheckMinistry (“we,” “us,” or “our“), describes how and why we might collect, store, use, and/or share (“process”) your information when you use our services (“Services“), such as when you:
- Visit our website at https://www.checkministry.com, or any website of ours that links to this privacy notice
- Engage with us in other related ways, including any sales, marketing, or events
This Policy applies to the following users:
- “Consumers”: Individuals about whom we have received information for the purpose of using our Website(s) or performing our Services.
- “Clients”: Organizations or individuals using our Services.
- “Website Visitors”: Individuals, Consumers or Clients of legal age accessing our Website.
Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. By using CheckMinistry’s Websites and Services, as defined below, you are confirming that you have read, fully understand, and agree to this Policy. If you still have any questions or concerns, please contact us at info@checkministry.com.
WHAT IS PERSONAL INFORMATION AND WHAT DO WE DO WITH IT?
Personal Information means any details about you that can tell who you are. It includes things like your name, address, or anything that can connect to you. We only gather, use, and share the personal information we really need to provide our services. When we say “process,” we mean anything we do with this personal information, like collecting, storing, or sharing it.
By using our Website or our Services, you consent to the Processing of your Personal Information subject to the provisions of this Policy. If you do not agree with this Policy or do not wish to provide your Personal Information to us, please do not use our Website or Services.
If you choose to provide us with a limited scope of Personal Information, we may not be able to provide our full range of Services or deliver the best experience on our Website.
WHAT ARE OUR PRINCIPLES FOR PROCESSING INFORMATION?
We are committed to protecting your Personal Information and will adhere to the following principles regardless of the type of data Processing we conduct for you:
| Principles | Details |
| Legitimate Processing and Transparency | We process Personal Information collected in connection with our services based on the mutual contractual interest of our Clients and Consumers |
| Data Security and Confidentiality Measures | We take all necessary measures to protect Personal Information against unauthorized or unlawful access, as well as accidental damage. We are ISO 27001 certified. |
| Processing with Defined Purpose | Clients are obligated to certify a Permissible Purpose, as defined below, before utilizing our services. Consumers are explicitly informed of the Permissible Purpose before any Personal Information processing occurs. |
| Minimal Data Collection | We only collect Personal Information that is essential for the provision of our services and in accordance with the defined Permissible Purpose. |
| Data Retention Duration | We retain data for a period of 7 years or 84 months, as required to fulfill the defined Permissible Purpose, comply with legal obligations, or meet contractual commitments. Data is securely and responsibly managed throughout its lifecycle. |
| Ensuring Data Accuracy | We take reasonable steps to ensure that processed Personal Information is complete, current, and accurate. To facilitate accurate data processing, we encourage Consumers to review their data entries before submitting verification requests through our platform. |
HOW WE PROCESS INFORMATION AND WHAT INFORMATION DO WE COLLECT?
We undertake the Processing of your Personal Information for the following purposes:
- To facilitate the provision of our Services.
- To establish communication with you.
- For security and fraud prevention measures.
- To ensure compliance with legal obligations.
Additionally, we may employ Personal Information for supplementary purposes, contingent upon your consent. Please be assured that we will only engage in the Processing of your Personal Information when we possess the requisite legal authorization to do so.
Personal information you disclose to us. We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
| Personal Information We May Collect | Reason For Collection | Course of Collection |
| Names | Required for identification. | Provided by you, either as the Consumer or Client, public records, credit reporting agencies, or third parties you have consented to us contacting. |
| Contact information (Phone Numbers. Email IDs, Mailing Address) | Certain services we offer necessitate the gathering of your residential address history. Additionally, to facilitate effective communication related to service provision, we might need your mailing address, email address, or telephone number. It’s important to note that we solely utilize your contact details to fulfill service-related needs while adhering to our Client’s directives and legal responsibilities. Rest assured, we will not reach out to you for any other purpose. | Provided by you, credit reporting agencies, or public records. |
| Date of birth | Required for identification. | Provided by you |
| Place of birth | Required for some of our services. | Provided by you |
| Identification Documentation And Biometric Data | In the event that we are required to authenticate your identity using our Service, we employ a biometric system that relies on facial recognition technology (biometric data). This system is utilized to confirm and validate your identity through live online verification, achieved by comparing a real-time image of your face with the photograph on your identification document. | Provided by you |
| Employment History | To verify employment or activity history over a certain period of time | Provided by you, our Client, current or past employers or their record-keeping service providers, agencies that placed you with your current or past employers, or references you have provided |
| Education History | To verify education or activity history over a certain period of time. | Provided by you, our Client, educational institutions you have attended or their record-keeping service providers for educational institutions you have attended, government education authorities in jurisdictions where you have attended school, or references you have provided |
| Government Issued Identity Numbers | Certain services mandate the provision of this data, as the records we need to access from external sources frequently correlate with a government identity number. This encompasses details like criminal records, credit histories, employment backgrounds, or driving records. | Provided by you |
| Criminal history and police records | Necessary for criminal record checks. | Provided by you, law enforcement or other government agencies, courts, or public records. |
| Credit or bankruptcy history | Certain services necessitate the acquisition of financial or identity details that can be sourced from a credit file maintained by a credit bureau or from publicly accessible record information. | Credit reporting agencies, government agencies, or public records. |
| Professional credentials | For confirming one’s status as a specific type of professional, this involves validating participation in or completion of professional development courses, as well as checking for the presence of professional sanctions or reprimands. | Provided by you, our Client, professional organizations with which you have been associated, or their recordkeeping service providers, public records, or references you have provided. |
| Reference checks | To get opinions about you. | References you have provided. |
| PEP check | ||
| Directorship and corporate governance history | To verify current or past involvement with corporations as a director or officer. | Provided by you, our Client, public records, corporations with which you have had previous involvement. |
| Driving License | To check driver’s license validity and driving history. | Provided by you, our Client. |
| Eligibility To Work | To verify potential employees’ legal status in the jurisdiction where they operate. | Provided by you, our Client, or government agencies |
Certain Data, such as criminal records, credit details, and biometric data, might be classified as sensitive or carry specific safeguards in certain jurisdictions. The collection of such information is not universal and will not occur when prohibited by law. In cases where permissibility applies, collection and usage will strictly adhere to the relevant legal framework. It is essential that any personal information you furnish to us is both truthful and complete. Should any modifications arise in this information, you are obligated to promptly notify us to ensure accuracy.
Information automatically collected
We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your country, browser and device characteristics, operating system, language preferences, referring URLs, device name, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.
Like many businesses, we also collect information through cookies and similar technologies.
The information we collect includes:
Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services and which we record in log files. Depending on how you interact with us, this log data may include your device information, browser type, and settings and information about your activity in the Services (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called “crash dumps” ), and hardware settings).
Device Data. We collect device data such as information about your computer, phone, tablet, or other device you use to access the Services. Depending on the device used, this device data may include information such as your location, browser type, and operating system.
Location Data. We collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Services. You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the Services.
Information collected from other sources
In order to enhance our ability to provide relevant services to you and update our records, we may obtain information about you from other sources, such as public databases, joint partners, and from other third parties. It’s worth noting that our core focus lies in background verification services, and the information is aligned with that context only.
WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?
If you are located in the EU or UK, this section applies to you.
The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:
- We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.
- Performance of a Contract. We may process your personal information when we believe it is necessary to fulfill our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.
- Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
- Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.
If you are located in Canada, this section applies to you.
We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time.
In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:
- If collection is clearly in the interests of an individual and consent cannot be obtained in a timely way
- For investigations and fraud detection and prevention
- For business transactions provided certain conditions are met
- If it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim
- If we have reasonable grounds to believe an individual has been, is, or may be victim of financial abuse
- If it is reasonable to expect collection and use with consent would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province
- If disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records
- If it was produced by an individual in the course of their employment, business, or profession and the collection is consistent with the purposes for which the information was produced
- If the collection is solely for journalistic, artistic, or literary purposes
- If the information is publicly available and is specified by the regulations
WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
In addition to those parties specified in the figure above, the following third parties may have legitimate access to your Personal Information:
- Auditors: They are engaged for contracted or statutory compliance audits.
- Affiliates and Partners: This includes CheckMinistry’s collaborating affiliates and partners involved in delivering our Services.
- Third-party Service Providers: This refers to entities that carry out services for us, such as payment processing, data analysis, email delivery, SaaS, IaaS, or PaaS services.
We have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with any organization apart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct.
IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
Our servers are located in Hong Kong & Singapore. If you are accessing our Services from outside these locations, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information (see “WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?” above), in and other countries.
If you are a resident in the European Economic Area (EEA) or United Kingdom (UK), then these countries may not necessarily have data protection laws or other similar laws as comprehensive as those in your country. However, we will take all necessary measures to protect your personal information in accordance with this privacy notice and applicable law.
European Commission’s Standard Contractual Clauses:
We have implemented measures to protect your personal information, including by using the European Commission’s Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers. These clauses require all recipients to protect all personal information that they process originating from the EEA or UK in accordance with European data protection laws and regulations. Our Standard Contractual Clauses can be provided upon request. We have implemented similar appropriate safeguards with our third-party service providers and partners and further details can be provided upon request.
HOW LONG DO WE KEEP YOUR INFORMATION?
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us to keep your personal information for longer than seven (7) years or eighty four (84) months past the start of the idle period of the user’s account .
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
HOW DO WE KEEP YOUR INFORMATION SAFE?
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. We are ISO 27001 certified. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.
DO WE COLLECT INFORMATION FROM MINORS?
We do not knowingly solicit data from or market to children under 13 years of age. By using the Services, you represent that you are at least 13 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 13 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 13, please contact us at info@checkministry.com.
WHAT ARE YOUR PRIVACY RIGHTS?
In some regions (like the EEA, UK, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below.
We will consider and act upon any request in accordance with applicable data protection laws.
If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.
If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.
Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below or updating your preferences.
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
Account Information
If you would at any time like to review or change the information in your account or terminate your account, you can contact us using the contact information provided. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. You may also opt out of interest-based advertising by advertisers on our Services.
If you have questions or comments about your privacy rights, you may email us at info@checkministry.com.
CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.
DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with Services, you have the right to request removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from all our systems (e.g., backups, etc.).
CCPA Privacy Notice
The California Code of Regulations defines a “resident” as:
- every individual who is in the State of California for other than a temporary or transitory purpose and
- every individual who is domiciled in the State of California who is outside the State of California for a temporary or transitory purpose
All other individuals are defined as “non-residents.” If this definition of “resident” applies to you, we must adhere to certain rights and obligations regarding your personal information.
What categories of personal information do we collect?
We have collected the following categories of personal information in the past twelve (12) months:
| Category | Examples | Collected | Data retention period |
| Identifiers | Contact details, such as real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, Internet Protocol address, email address, and account name | YES | 84 Months |
| Personal information categories listed in the California Customer Records statute | Name, contact information, education, employment, employment history, and financial information | YES | – |
| Protected classification characteristics under California or federal law | Gender and date of birth | YES | 84 Months |
| Commercial information | Transaction information, purchase history, financial details, and payment information | NO | |
| Biometric information | Fingerprints, facial recognition and voiceprints | YES | 84 Months |
| Internet or other similar network activity | Browsing history, search history, online behavior, interest data, and interactions with our and other websites, applications, systems, and advertisements | NO | – |
| Geolocation data | Device location | YES | 2 Years |
| Audio, electronic, visual, thermal, olfactory, or similar information | Images and audio, video or call recordings created in connection with our business activities | NO | – |
| Professional or employment-related information | Business contact details in order to provide you our Services at a business level or job title, work history, and professional qualifications if you apply for a job with us | YES | 84 Months |
| Education Information | Student records and directory information | YES | 84 Months |
| Inferences drawn from other personal information | Inferences drawn from any of the collected personal information listed above to create a profile or summary about, for example, an individual’s preferences and characteristics | YES | 84 Months |
| Sensitive Personal Information | Biometric data, drivers’ licenses, passport numbers, social security numbers and state id card numbers ** information may be used, or disclosed to a service provider or contractor, for additional, specified purposes. You have the right to limit the use or disclosure of your sensitive personal information. | YES | 84 Months |
We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of:
- Receiving help through our customer support channels;
- Participation in customer surveys or contests; and
- Facilitation in the delivery of our Services and to respond to your inquiries.
How do we use and share your personal information?
We collect and share your personal information through:
- Targeting cookies/Marketing cookies
- Social media cookies
- Beacons/Pixels/Tags
Social media plugins: We use social media features, such as a “Like” button, and widgets, such as a “Share” button, in our blog sections. Such features may process your Internet Protocol (IP) address and track which page you are visiting on our website. We may place a cookie to enable the feature to work correctly. If you are logged in on a certain social media platform and you interact with a widget or button belonging to that social media platform, this information may be recorded to your profile on such social media platform. To avoid this, you should log out from that social media platform before accessing or using the Services. Social media features and widgets may be hosted by a third party or hosted directly on our Services. Your interactions with these features are governed by the privacy notices of the companies that provide them. By clicking on one of these buttons, you agree to the use of this plugin and consequently the transfer of personal information to the corresponding social media service. We have no control over the essence and extent of these transmitted data or their additional processing.
More information about our data collection and sharing practices can be found in this privacy notice.
You may contact us by email at info@checkministry.com, or by referring to the contact details at the bottom of this document.
If you are using an authorized agent to exercise your right to opt out we may deny a request if the authorized agent does not submit proof that they have been validly authorized to act on your behalf.
Your rights with respect to your personal data
Right to request deletion of the data — Request to delete
You can ask for the deletion of your personal information. If you ask us to delete your personal information, we will respect your request and delete your personal information, subject to certain exceptions provided by law, such as (but not limited to) the exercise by another consumer of his or her right to free speech, our compliance requirements resulting from a legal obligation, or any processing that may be required to protect against illegal activities.
Right to be informed — Request to know
Depending on the circumstances, you have a right to know:
- whether we collect and use your personal information;
- the categories of personal information that we collect;
- the purposes for which the collected personal information is used;
- whether we sell or share personal information to third parties;
- the categories of personal information that we sold, shared, or disclosed for a business purpose;
- the categories of third parties to whom the personal information was sold, shared, or disclosed for a business purpose;
- the business or commercial purpose for collecting, selling, or sharing personal information; and
- the specific pieces of personal information we collected about you.
- In accordance with applicable law, we are not obligated to provide or delete consumer information that is de-identified in response to a consumer request or to re-identify individual data to verify a consumer request.
Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights
We will not discriminate against you if you exercise your privacy rights.
Right to Limit Use and Disclosure of Sensitive Personal Information
If the business collects any of the following:
- social security information, drivers’ licenses, state ID cards, passport numbers
- account login information
- credit card numbers, financial account information, or credentials allowing access to such accounts
- precise geolocation
- racial or ethnic origin, religious or philosophical beliefs, union membership
- the contents of email and text, unless the business is the intended recipient of the communication
- genetic data, biometric data, and health data
You have the right to direct that business to limit its use of your sensitive personal information to that use which is necessary to perform the Services. Once a business receives your request, they are no longer allowed to use or disclose your sensitive personal information for any other purpose unless you provide consent for the use or disclosure of sensitive personal information for additional purposes.
Please note that sensitive personal information that is collected or processed without the purpose of inferring characteristics about a consumer is not covered by this right, as well as the publicly available information. To exercise your right to limit use and disclosure of sensitive personal information, please email info@checkministry.com or visit: www.checkministry.com
Verification process
Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. These verification efforts require us to ask you to provide information so that we can match it with information you have previously provided us. For instance, depending on the type of request you submit, we may ask you to provide certain information so that we can match the information you provide with the information we already have on file, or we may contact you through a communication method (e.g., phone or email) that you have previously provided to us. We may also use other verification methods as the circumstances dictate.
We will only use personal information provided in your request to verify your identity or authority to make the request. To the extent possible, we will avoid requesting additional information from you for the purposes of verification. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes. We will delete such additionally provided information as soon as we finish verifying you.
Other privacy rights
- You may object to the processing of your personal information.
- You may request correction of your personal data if it is incorrect or no longer relevant, or ask to restrict the processing of the information.
- You can designate an authorized agent to make a request under the CCPA on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with the CCPA.
- You may request to opt out from future selling or sharing of your personal information to third parties. Upon receiving an opt-out request, we will act upon the request as soon as feasibly possible, but no later than fifteen (15) days from the date of the request submission.
To exercise these rights, you can contact us by email at info@checkministry.com, or by referring to the contact details at the bottom of this document. If you have a complaint about how we handle your data, we would like to hear from you.
DO VIRGINIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
Virginia CDPA Privacy Notice
Under the Virginia Consumer Data Protection Act (CDPA):
- “Consumer” means a natural person who is a resident of the Commonwealth acting only in an individual or household context. It does not include a natural person acting in a commercial or employment context.
- “Personal data” means any information that is linked or reasonably linkable to an identified or identifiable natural person. “Personal data” does not include de-identified data or publicly available information.
- “Sale of personal data” means the exchange of personal data for monetary consideration.
If this definition “consumer” applies to you, we must adhere to certain rights and obligations regarding your personal data.
The information we collect, use, and disclose about you will vary depending on how you interact with us and our Services. To find out more, please visit these sections in the privacy policy;
- Personal data we collect
- How we use your personal data
- When and with whom we share your personal data
Your rights with respect to your personal data
- Right to be informed whether or not we are processing your personal data
- Right to access your personal data
- Right to correct inaccuracies in your personal data
- Right to request deletion of your personal data
- Right to obtain a copy of the personal data you previously shared with us
- Right to opt out of the processing of your personal data if it is used for targeted advertising, the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects (“profiling”)
We have not sold any personal data to third parties for business or commercial purposes. We will not sell personal data in the future belonging to website visitors, users, and other consumers.
Exercise your rights provided under the Virginia CDPA
More information about our data collection and sharing practices can be found in this privacy notice. You may contact us by email info@checkministry.com or visit: www.checkministry.com or by referring to the contact details at the bottom of this document. If you are using an authorized agent to exercise your rights, we may deny a request if the authorized agent does not submit proof that they have been validly authorized to act on your behalf.
Verification process
We may request that you provide additional information reasonably necessary to verify you and your consumer’s request. If you submit the request through an authorized agent, we may need to collect additional information to verify your identity before processing your request.
Upon receiving your request, we will respond without undue delay, but in all cases, within forty-five (45) days of receipt. The response period may be extended once by forty-five (45) additional days when reasonably necessary. We will inform you of any such extension within the initial 45-day response period, together with the reason for the extension.
Right to appeal
If we decline to take action regarding your request, we will inform you of our decision and reasoning behind it. If you wish to appeal our decision, please email us at info@checkministry.com. Within sixty (60) days of receipt of an appeal, we will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions. If your appeal is denied, you may contact the Attorney General to submit a complaint.
DO WE MAKE UPDATES TO THIS NOTICE?
We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this privacy notice, you may email us at info@checkministry.com or contact us by post at:
CheckMinistry
5/F, 76 Wellington St, Central, Hong Kong
__________
Hong Kong
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
You have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, you may email us at info@checkministry.com.
